Data Retention Policy

Last updated: September 14, 2026

This policy explains the retention periods for data processed across SalaryDr, SalaryDr Circle, and Physician RVU Tracker. We strive for data minimization and retain information only as long as necessary.

Retention Schedule

• Account Records: retained for the life of the account and up to 24 months after closure (for fraud prevention and legal compliance)
• RVU Log and Compensation Settings: guest records stay on the device and in any device backups. Signed-in account backups are retained while needed for synchronization and removed from active storage when the shared account is deleted. Restricted encrypted backups may persist for up to 90 days, subject to legal holds. Exported files and device backups remain under your control.
• NPI Verification Records: encrypted NPI, keyed verification identifiers, and minimized professional metadata are retained while needed to provide verification and for up to 36 months after account closure, subject to fraud-prevention, audit, deletion, and legal requirements; raw registry payloads are redacted or minimized
• Community Content: posts and comments retained while the community is active; deleted content may be preserved for 12 months in audit logs
• Private Messages: retained until users delete; system backups may persist up to 90 days
• Analytics/Logs: 24 months by default, aggregated thereafter
• Salary Submissions: a de-identified record is retained while published. A verified removal request hides it immediately and queues permanent deletion for administrator confirmation. Limited encrypted backups may persist for up to 90 days; aggregate statistics that no longer identify or single out a submission may be retained.
• Salary Submission Ownership Data: contact email is excluded from the public data view, and exact moderation fields are kept in a restricted store. These fields are retained only for ownership, review, abuse prevention, and deletion handling.

User Requests

You may request data access, portability, or deletion through your SalaryDr account or by emailing legal@salarydr.com from your registered email. We verify identity before fulfilling requests. A salary-removal request made by the verified owner is hidden from public views immediately; administrator review confirms permanent deletion or restores a request made in error. Some data (such as security audit logs or legal holds) may be excluded or delayed as permitted by law.

Backups and Legal Holds

Deleted data may remain in encrypted backups for up to 90 days. If data is subject to a legal hold or dispute, we may retain it beyond normal periods until resolution.